I am submitting an FOI request seeking to understand how public bodies are exploring or applying Artificial Intelligence (AI) to support service delivery. These questions are intended to gather insights into current practice, governance, and future planning. They should not be interpreted as critical; we are simply researching how public services are approaching emerging technologies. Please provide answers to the following:
AI Use in Operations
1. Does your organisation currently use any form of Artificial Intelligence (AI) or automated systems in its operations?
2. If yes, please list the tools or systems in use and provide a brief description of their purpose (e.g., administrative support, triage, analytics, chatbot services, etc.).
3. If not, please state whether your organisation has explored or piloted any AI-based technologies in the past 3 years. .
AI for Decision-Making
4. Does your organisation use AI or algorithmic systems to support or inform decision-making in any area (e.g., resource allocation, risk assessments, case prioritisation)?
5. If yes, please describe the type of decision-making supported and the nature of the AI’s role (e.g., advisory, automated assessment, automated decision).
6. Please also confirm whether human oversight is applied.
7. Does your organisation currently use chatbots or virtual assistants—AI-driven or rules-based—to support public enquiries or internal staff functions?
8. If yes, please specify their purpose, whether they are AI-based, and when they were implemented. Policies and Governance
9. Does your organisation have any formal policy, strategy, or guidance relating to the use of Artificial Intelligence or automated decision-making?
10. If yes, please supply a copy or provide a link.
11. If not, please indicate whether such a policy is in development. Data Protection and Ethics
12. If AI systems are used, what measures or frameworks does your organisation have in place to ensure: Compliance with data protection and privacy obligations Transparency for service users Ethical or responsible use (For example, DPIAs, algorithmic impact assessments, ethical guidelines—if applicable.) Trials, Pilots, or Future Plans
13. Has your organisation run any pilots, trials, or exploratory projects involving AI in the last 3 years, or does it plan to do so in the next 12–24 months?
14. If yes, please provide brief details of the purpose, timeline, and status of these initiatives. Staff Training and Awareness
15. Does your organisation provide any training, guidance, or internal communications to staff relating to AI, its use, or its implications?
16. If yes, please describe the type of training or include documents if available. If any of the above information is already publicly accessible, please feel free to provide links instead of attachments.
