Estate Surveys & Asset Information
Case reference FOI2025/01816
Received 16 September 2025
Published 13 October 2025
Request
Under the Freedom of Information Act 2000, I would be grateful if you could provide the following information relating to your corporate estate (schools, offices, depots, libraries, leisure centres, civic buildings) excluding housing stock, please provide:-
1. Condition Surveys
○ The date(s) of the most recent fabric/building condition surveys across your estate?
○ Was this contracted or delivered internally?
○ Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?
2. M&E Asset Registers / Surveys
○ The date(s) of the most recent M&E asset surveys, verifications, or register updates?
○ Was this contracted or delivered internally?
○ Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?
3. Forward Plans (Next 24 Months)
○ Are there any planned tenders/procurements for these services in the next 24 months? If yes, please provide scope and timescale.
4. Procurement Route & Advertising
○ If you have survey requirements due to do to tender, which route to market do you use - (e.g. open tender, framework call-off — framework name).
○ Further to above when is the expected publication year/month/quarter.
○ Please could you provide a generic estates department email address.
Response
Under the Freedom of Information Act 2000, I would be grateful if you could provide the following information relating to your corporate estate (schools, offices, depots, libraries, leisure centres, civic buildings) excluding housing stock, please provide:-
1. Condition Surveys
○ The date(s) of the most recent fabric/building condition surveys across your estate?
Answer: Fabric condition surveys were last conducted in 2022.
○ Was this contracted or delivered internally?
Answer: This was contracted externally.
○ Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?
Answer: Condition surveys are conducted every 5 years; next round to be conducted in 2027.
2. M&E Asset Registers / Surveys
○ The date(s) of the most recent M&E asset surveys, verifications, or register updates?
Answer: These were conducted at the same time as our fabric condition surveys in 2022.
○ Was this contracted or delivered internally?
Answer: This was contracted externally.
○ Do you operate a planned cycle (e.g. every 5 years)? If so, when are the next surveys due?
Answer: M&E surveys are conducted every 5 years; next round to be conducted in 2027.
3. Forward Plans (Next 24 Months)
○ Are there any planned tenders/procurements for these services in the next 24 months? If yes, please provide scope and timescale.
Answer: Yes – Schools condition surveys are due within the next 3 months.
There are plans to tender other condition and M&E surveys within this timeframe to meet our requirement of a resurvey in 2027. These are likely to be tendered in 2026; at this time the scope of requirements has not been established and will be shared once we are in a position to retender for these surveys.
4. Procurement Route & Advertising
○ If you have survey requirements due to do to tender, which route to market do you use - (e.g. open tender, framework call-off — framework name).
Answer: Open tender and frameworks are used; there is no one-specific framework preferred.
○ Further to above when is the expected publication year/month/quarter.
Answer: The expected publication is December 2025.
○ Please could you provide a generic estates department email address.
Answer: PropertyServicesMaintenanceTeam@herefordshire.gov.uk
Documents
This is Herefordshire Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
You can browse our other responses or make a new FOI request.