Education & Youth Justice Software Suppliers
Case reference FOI2026/01234
Received 19 May 2026
Published 15 June 2026
Request
In each of the children and youth offending services departments within your local authority, please provide the following details:
* Who is your current software supplier? for Education Services & Youth Justice
* What was the total contract value, as originally contracted?
* What was the contract term in years and what is the expiry date?
* Are there any planned/optional extension periods, if so how many?
* What procurement route was used (e.g. open tender, direct award, framework)
In each of the following service areas:
Statutory Education provision (for recording of DfE data and returns for areas such as admissions, early years, attendance, exclusions, education psychology)
Special Educational Needs and Disabilities (SEND)
Youth Justice (used to manage statutory YJB case management and returns)
Post-16/NCCIS youth provision (used for returns to DfE for education, training and employment 16+)
Virtual school (used to record information related to children looked after)
Family information service (FIS)/early years/children's centres (used for early years data/case management and statutory funding)
Statutory schools' data collection (used to pull in and aggregate data from all school management information systems).
Response
In each of the children and youth offending services departments within your local authority, please provide the following details:
* Who is your current software supplier? for Education Services & Youth Justice
* What was the total contract value, as originally contracted?
* What was the contract term in years and what is the expiry date?
* Are there any planned/optional extension periods, if so how many?
* What procurement route was used (e.g. open tender, direct award, framework)
In each of the following service areas:
Statutory Education provision (for recording of DfE data and returns for areas such as admissions, early years, attendance, exclusions, education psychology)
Special Educational Needs and Disabilities (SEND)
Youth Justice (used to manage statutory YJB case management and returns)
Post-16/NCCIS youth provision (used for returns to DfE for education, training and employment 16+)
Virtual school (used to record information related to children looked after)
Family information service (FIS)/early years/children's centres (used for early years data/case management and statutory funding)
Statutory schools' data collection (used to pull in and aggregate data from all school management information systems).
Answer: The information for Youth Justice (used to manage statutory YJB case management and returns) and Statutory Schools' Data Collection (used to pull in and aggregate data from all school management information systems) is not held.
The Youth Justice Service for Herefordshire is managed by the West Mercia Youth Justice Service; it is not a Local Authority function. We also do not have a system for the Statutory Schools' Data Collection. Schools upload their data directly to the Department of Education (DfE) COLLECT gov.uk website.
The remaining requested information is on our Contracts Register which is publically available on our council website and can be viewed via the following link:
Please see the following Contract IDs:
· Contract ID 511 for Statutory Education provision (for recording of DfE data and returns for areas such as admissions, early years, attendance, exclusions, education psychology).
· Contract ID 511 for Special Educational Needs and Disabilities (SEND).
· Contract ID 511 and Contract ID 106157 for Post-16/NCCIS youth provision (used for returns to DfE for education, training and employment 16+).
· Contract ID 106715 for Virtual school (used to record information related to children looked after).
· Contract ID 511 and Contract ID 537 for Family information service (FIS)/early years/children's centres (used for early years data/case management and statutory funding).
As such we consider this information to be exempt under Section 21 of the Freedom of Information Act 2000 because it is reasonably accessible to you via other means. Please take this letter as a refusal notice under S17 of the Act.
Documents
This is Herefordshire Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
You can browse our other responses or make a new FOI request.