Fleet management software
Case reference FOI2026/01399
Received 16 June 2026
Published 13 July 2026
Request
Please treat this message as a request for information under the Freedom of Information Act 2000. I am requesting information about how your organisation manages its vehicle fleet. For the purposes of this request, “fleet management software” means any system used to manage vehicle maintenance, inspections, servicing, compliance, or related fleet activities. Please provide the following information for your current position:
1. Fleet size The number of vehicles currently operated by your organisation (or the most recent figure held). NOTE - Where vehicles are managed across multiple departments or directorates, a single aggregated fleet figure is sufficient.
2. Fleet management software usage Please indicate one of the following: - Yes – dedicated fleet management software used - Yes – fleet management functionality provided by a vehicle leasing or hire provider - No fleet management software used
3. Current fleet management software provider (If applicable).
4. Name of the fleet management software application If different from the provider name (for example, the product or system name).
5. Annual spend The current annual cost associated with the fleet management software (for example licence, support and/or hosting), if this information is held. If this information is not held as an annual figure, please state this.
6. Start year The year in which your organisation began using the current fleet management software provider.
7. Current contract end date If a fixed-term contract exists, please provide the contract end date. If the arrangement is rolling or open-ended, please state this.
8. Contract type Please indicate one of the following: - Fixed term - Rolling annual renewal - Open-ended / no fixed end date
9. Licensing model Please indicate whether the fleet management software is: - Subscription-based (for example annual licence or SaaS), or - Perpetual licence (with or without annual support) - Open-ended / no fixed end date
10. Annual Cost per Licence If the answer to question 9 is ‘Subscription based/SaaS’ Please indicate the annual cost per licence for the software in use (if applicable).
Please add other licence types or leave blank as appropriate:
- Annual cost per user:
- Annual cost per vehicle:
- Annual cost per non-vehicle asset: …etc.
If it is easier, this information may be provided in a simple table. If any of the information requested is not held, please indicate this clearly for the relevant item. If parts of this request exceed the appropriate cost limit, I would be grateful if you could provide the information that can be supplied within the limit.
Response
Please treat this message as a request for information under the Freedom of Information Act 2000.
I am requesting information about how your organisation manages its vehicle fleet. For the purposes of this request, “fleet management software” means any system used to manage vehicle maintenance, inspections, servicing, compliance, or related fleet activities.
Please provide the following information for your current position:
1. Fleet size
The number of vehicles currently operated by your organisation (or the most recent figure held).
NOTE - Where vehicles are managed across multiple departments or directorates, a single aggregated fleet figure is sufficient.
Answer: 85.
2. Fleet management software usage
Please indicate one of the following:
- Yes – dedicated fleet management software used
- Yes – fleet management functionality provided by a vehicle leasing or hire provider
- No fleet management software used
Answer: No fleet management software used.
3. Current fleet management software provider (If applicable).
Answer: This is not applicable.
4. Name of the fleet management software application If different from the provider name (for example, the product or system name).
Answer: This is not applicable.
5. Annual spend
The current annual cost associated with the fleet management software (for example licence, support and/or hosting), if this information is held.
If this information is not held as an annual figure, please state this.
Answer: This is not applicable.
6. Start year
The year in which your organisation began using the current fleet management software provider.
Answer: This is not applicable.
7. Current contract end date
If a fixed-term contract exists, please provide the contract end date.
If the arrangement is rolling or open-ended, please state this.
Answer: This is not applicable.
8. Contract type
Please indicate one of the following:
- Fixed term
- Rolling annual renewal
- Open-ended / no fixed end date
Answer: This is not applicable.
9. Licensing model
Please indicate whether the fleet management software is:
- Subscription-based (for example annual licence or SaaS), or
- Perpetual licence (with or without annual support)
- Open-ended / no fixed end date
Answer: This is not applicable.
10. Annual Cost per Licence
If the answer to question 9 is ‘Subscription based/SaaS’ Please indicate the annual cost per licence for the software in use (if applicable). Please add other licence types or leave blank as appropriate:
- Annual cost per user:
- Annual cost per vehicle:
- Annual cost per non-vehicle asset:
…etc.
Answer: This is not applicable.
If it is easier, this information may be provided in a simple table.
If any of the information requested is not held, please indicate this clearly for the relevant item.
If parts of this request exceed the appropriate cost limit, I would be grateful if you could provide the information that can be supplied within the limit.
Documents
This is Herefordshire Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
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