Social Care OT Waiting List
Case reference FOI2024/01036
Received 12 June 2024
Published 19 June 2024
Request
Please provide the following information in an email format:
1. Please confirm your OT waiting list status, including:
a. The total number of cases
b. No of Adult service user cases
c. No of Paediatric service user cases
e. The mean average wait in months for an OT assessment in the last 12 months (if not recorded: please state your current longest and shortest case wait in months)
2. What percentage of your OT assessment service has been outsource in the last 12 months?
3. If the service is being outsourced to the NHS:
a. Is the service being delivered under section 75 agreement? Yes/No
b. Who is the main contact responsible for the delivery of the OT assessments service within the NHS?
i. Name
ii. Job title
iii. Email
iv. Telephone number
4. If the service is commission to an independent provider:
a. Can you advise what commissioning mechanism you use:
i. Through frameworks (If so, where is your framework published?)
ii. Direct relationships
iii. Preferred Supplier lists
iv. Other (please elaborate)
b. Who is your current independent provider(s) for OT Assessments:
i. Name of supplier(s)
ii. The number of cases outsourced and a cost paid per assessment (on average if easier)
iii. The forecast total value spent during the contract term
iv. Contract start date
v. Contract end date
5. Who is your current community equipment provider for the OT assessment service?
i. Name of supplier(s)
ii. Total spend for 2023/24 financial year
iii. When is the contract end date
6. Who is the main contact responsible for the OT services at the Council?
i. Name
ii. Job title
iii. Email
iv. Telephone Number
Response
Please provide the following information in an email format:
1. Please confirm your OT waiting list status, including:
a. The total number of cases - 824
b. No of Adult service user cases - 824
c. No of Paediatric service user cases - 0
Herefordshire Council does not operate a Paediatric Occupational Therapy Service.
Although Herefordshire Council supports children and their families with the provision of essential community equipment and home modifications it is not a direct employer of paediatric occupational therapists. This information can be obtained via Wye Valley NHS Trust.
e. The mean average wait in months for an OT assessment in the last 12 months (if not recorded: please state your current longest and shortest case wait in months)
OT referrals waiting time for assessment:
Longest - 547 days
Current shortest - 24hours
2. What percentage of your OT assessment service has been outsource in the last 12 months?
24.21%
3. If the service is being outsourced to the NHS:
Herefordshire Council commissions various OT services directly with Wye Valley NHS Trust under shared / pooled funds arrangements in order to undertake prescribed local authority functions and prescribed NHS functions.
Namely:-Reablement, Specialist Adaptations Paediatric Occupational Therapist & Admission Avoidance. Herefordshire Council & Wye Valley NHS Trust regularly review community therapy services arrangements under their Memorandum Of Understanding (MOU) and in line with NHS National workforce and service Directives.
a. Is the service being delivered under section 75 agreement? Yes/No
Yes
b. Who is the main contact responsible for the delivery of the OT assessments service within the NHS?
i. Name - Emma Hill
ii. Job title - Head of Service (Therapies)
iii. Email - duty.therapy@nhs.net
iv. Telephone number - 01432 383334
4. If the service is commission to an independent provider:
a. Can you advise what commissioning mechanism you use:
Herefordshire Council completed a four quote process, via an electronic procurement portal, to appoint a provider for its Occupational Therapy Assessment Support Service. This is permissible until the Contract Procedure Rules, as the contract is within the medium value threshold of £25,001 to £75,000.
i. Through frameworks (If so, where is your framework published?) - Supplying the South West Portal
ii. Direct relationships - N/A
iii. Preferred Supplier lists - N/A
iv. Other (please elaborate) - N/A
b. Who is your current independent provider(s) for OT Assessments:
i. Name of supplier(s) - Access independent
ii. The number of cases outsourced and a cost paid per assessment (on average if easier)
200 OT referrals. We are unable to provide cost per OT assessment as current external OT contract includes costs for administration, OT assessment/s and costs for ongoing case management. Each individual OT referral therefore costed individually and is variable.
iii. The forecast total value spent during the contract term - Maximum £75,000
iv. Contract start date - 25.03.24
v. Contract end date - 31.12.24
5. Who is your current community equipment provider for the OT assessment service?
i. Name of supplier(s) - NRS healthcare
ii. Total spend for 2023/24 financial year - Information not held at time of writing
iii. When is the contract end date - 31.03.2025
6.Who is the main contact responsible for the OT services at the Council?
i. Name - Nicola Carlyle
ii. Job title - ILS Interim Service Manager
iii. Email - DutyOccupationalTherapist@herefordshire.gov.uk
iv. Telephone Number - 01432 383669
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