Facilities Management contract information
Case reference FOI2024/01296
Received 30 July 2024
Published 16 August 2024
Request
You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following. I would like the organisation to review my freedom of information request below, that’s focused around contract data for services around facilities management specifically around the services below:
1. Office and building cleaning – Service contract that is focused around office, commercial and building cleaning services.
2. Lift service and maintenance – Service contract for lift service and maintenance.
3. Food – Service contract that is focused around catering services.
4. General waste services contracts – The organisation’s primary general waste service contract.
5. Laundry services - where clothes and linen can be washed and ironed. Questions:
1. Contract profile questionnaire for each type of contract:
2. Supplier/Provider of the services
3. Total Annual Spend – The spend should only relate to each of the service contracts listed above.
4. A description of the services provided under this contract please includes information if other services are included under the same contract.
5. The number of sites the contract covers
6. [ONLY FOR LIFT CONTRACT] The Brand name of the type of lifts used by the organisation
7. The start date of the contract
8. The end date of the contract
9. The duration of the contract, please include information on any extensions period.
10. Who within the organisation is responsible for each of these contracts? Name, job title, contact number and email address.
Response
You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following.
I would like the organisation to review my freedom of information request below, that’s focused around contract data for services around facilities management specifically around the services below:
1. Office and building cleaning – Service contract that is focused around office, commercial and building cleaning services.
2. Lift service and maintenance – Service contract for lift service and maintenance.
3. Food – Service contract that is focused around catering services.
4. General waste services contracts – The organisation’s primary general waste service contract.
5. Laundry services - where clothes and linen can be washed and ironed.
Questions:
1. Contract profile questionnaire for each type of contract:
2. Supplier/Provider of the services
3. Total Annual Spend – The spend should only relate to each of the service contracts listed above.
4. A description of the services provided under this contract please includes information if other services are included under the same contract.
5. The number of sites the contract covers
Office and building cleaning
A: 44 sites
Lift service and maintenance
A: 24 sites covered for lift maintenance
Food
A: 1 - Canteen at Herefordshire Council Plough Lane Office
General waste services contracts
A: Administrative sites: Trade Residual Waste = 25 Sites, trade Recycling = 23 Sites Schools residual = 50, Schools recycling = 46
Laundry services
A: Herefordshire council does not hold a contract for this service.
6. [ONLY FOR LIFT CONTRACT] The Brand name of the type of lifts used by the organization
A:
|
Lift Type |
Manufacturer |
|
Platform |
Phoenix |
|
Platform |
Cibes A5000 |
|
Passenger/Goods Pass Lift |
Becker |
|
Passenger/Goods Pass Lift |
Otis |
|
Traction Pass lift |
Otis |
|
Passenger MRL Pass lift |
Kone |
|
Passenger/Goods Pass Lift 2014 |
Kone |
|
Ext. Platform lift |
Cama |
|
Int. Platform lift |
Thyssenkrupp |
|
Passenger/Goods Pass Lift |
Hammond & Champness |
|
Incline Stairlift |
Hiro |
|
Passenger/Goods (even no. floors) |
Keighley |
|
Passenger/Goods Pass Lift |
Pickerings |
|
Platform |
Wessex |
|
Platform |
IGV |
|
Passenger/Goods Pass Lift |
GMV |
|
Platform |
Cama |
|
Passenger/Goods Pass Lift |
Pickerings |
|
Goods |
Balmatic |
|
Vertical Platform |
Phoenix |
|
Passenger/Goods Pass Lift |
Orona |
7. The start date of the contract
8. The end date of the contract
9. The duration of the contract, please include information on any extensions period.
The information requested in questions 1,2,3,4,7,8 and 9 is publically available on Herefordshire Council’s Contracts Register and can be viewed via the following link:
Contracts register – Herefordshire Council
As such we consider this information to be exempt under Section 21 of the Freedom of Information Act 2000 because it is reasonably accessible to you via other means. Please take this letter as a refusal notice under S17 of the Act.
10. Who within the organisation is responsible for each of these contracts? Name, job title, contact number and email address.
Office and building cleaning
A: Head of Chief Executive’s Office, Joni.Hughes@herefordshire.gov.uk
Lift service and maintenance
A: Maintenance Officer, PropertyServicesMaintenanceTeam@herefordshire.gov.uk
Food
A: Head of Chief Executive’s Office, Joni.Hughes@herefordshire.gov.uk
General waste services contracts
A: Faye Royles, Facilities & Resource Manager, Faye.Royles@herefordshire.gov.uk
If you are a company intending to use the names and contact details of council officers provided in this response for direct marketing, you must be registered with the Information Commissioner to process personal data for this purpose. You must also check that the individual (whom you wish to contact for direct marketing purposes) is not registered with one of the preference services to prevent direct marketing. If they are you must adhere to this preference. You must also ensure you comply with the Privacy Electronic Communications Regulations (PECR). For more information see www.ico.org.uk
For the avoidance of doubt, the provision of individual names and contact details under the Freedom of Information Act 2000 does not give consent to receive direct marketing via any media and expressly does not constitute a 'soft opt-in' under PECR.
Documents
This is Herefordshire Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
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