Management of large files (such as photos and video)
Case reference FOI2022/01473
Published 8 November 2022
Request
Under the Freedom of Information Act, can you please provide me with the following information:
* Any electronic copy of any policies, procedures or guidance that you issue to staff concerning the management of electronic media files (such as images, photos, and video files) on your network infrastructure
* Do you use impose or implement restrictions on the size and types of files which can be stored on your network? If so, please include any recommendations issued to staff
* Please forward any guidance issued to staff concerning managing and working with large media files (such as images, photos, and video files)
* Do you allow staff to directly copy media files (such as images, photos, and video files) from mobile devices (for example, cameras or smartphones) onto your network?
* If yes to the above, do you impose restrictions on the type or sizes of files that can be copied on your network?
* Please send me a copy of any email bulletins, staff communications or project plans about the clean-up of electronic file storage areas (such as network shared drives and personal drives)
* Please send me a copy of any file plans (management of electronic files) issued to your staff
Response
Under the Freedom of Information Act, can you please provide me with the following information:
* Any electronic copy of any policies, procedures or guidance that you issue to staff concerning the management of electronic media files (such as images, photos, and video files) on your network infrastructure
Herefordshire Council do not have any policies, procedures or guidance for staff around the management of electronic media files.
* Do you use impose or implement restrictions on the size and types of files which can be stored on your network? If so, please include any recommendations issued to staff
No restrictions are imposed.
* Please forward any guidance issued to staff concerning managing and working with large media files (such as images, photos, and video files)
Not applicable.
* Do you allow staff to directly copy media files (such as images, photos, and video files) from mobile devices (for example, cameras or smartphones) onto your network?
No, this practice is only approved for staff in exceptional circumstances and where there is a business need.
* If yes to the above, do you impose restrictions on the type or sizes of files that can be copied on your network?
Not applicable.
* Please send me a copy of any email bulletins, staff communications or project plans about the clean-up of electronic file storage areas (such as network shared drives and personal drives)
No staff communications or email bulletins have been sent around this.
* Please send me a copy of any file plans (management of electronic files) issued to your staff
Herefordshire Council do not issue staff with file plan documentation.
Documents
This is Herefordshire Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
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