term maintenance contracts and expenditure
Case reference FOI2026/02484
Received 14 October 2026
Published 29 October 2026
Request
Under the Freedom of Information Act 2000, please provide the following recorded information about your council’s externally supplied term maintenance contracts for council buildings, facilities and any council-operated care homes. Please could you provide:
1. Details of the current contracts, including supplier names, contract references, start and end dates, any extension options and annual spend.
2. Actual spend under these contracts, and any predecessor contracts, for each of the last three financial years: 2023/24, 2024/25 and 2025/26, broken down by supplier where held. Please state whether figures include VAT.
3. Any recorded plans for retendering or replacing these contracts, including the anticipated procurement route, relevant framework name and reference where applicable, and expected tender date. If no plans are recorded, please confirm this.
Please identify any different arrangements for council-operated care homes. An electronic response, preferably in Excel or CSV, would be appreciated.
Response
Under the Freedom of Information Act 2000, please provide the following recorded information about your council’s externally supplied term maintenance contracts for council buildings, facilities and any council-operated care homes.
Please could you provide:
1. Details of the current contracts, including supplier names, contract references, start and end dates, any extension options and annual spend.
Answer: This information is publically available on The Herefordshire Council Website and can be viewed via the following link:
Council contracts register and future opportunities - Herefordshire Council
Please see the contracts below:
|
102357 |
|
102428 |
|
103646 |
|
103647 |
|
104730 |
|
104839 |
|
104844 |
|
104928 |
|
104958 |
|
105002 |
|
105397 |
|
105398 |
|
105399 |
|
105402 |
|
105502 |
|
105566 |
|
105625 |
|
106978 |
|
107223 |
|
107225 |
|
107226 |
|
107227 |
|
107228 |
|
107230 |
|
107231 |
|
107232 |
|
107233 |
|
107234 |
|
107235 |
|
107236 |
|
107238 |
|
107373 |
|
107374 |
|
107375 |
|
107376 |
|
107534 |
|
107599 |
|
107627 |
|
107696 |
As such we consider this information to be exempt under Section 21 of the Freedom of Information Act 2000 because it is reasonably accessible to you via other means. Please take this letter as a refusal notice under S17 of the Act.
2. Actual spend under these contracts, and any predecessor contracts, for each of the last three financial years:
2023/24,
2024/25 and
2025/26, broken down by supplier where held.
Please state whether figures include VAT.
Answer: This information is publically available on the Herefordshire Council Website and can be viewed via the following link:
Council expenditure over £500 - Herefordshire Council
As such we consider this information to be exempt under Section 21 of the Freedom of Information Act 2000 because it is reasonably accessible to you via other means. Please take this letter as a refusal notice under S17 of the Act.
3. Any recorded plans for retendering or replacing these contracts, including the anticipated procurement route, relevant framework name and reference where applicable, and expected tender date. If no plans are recorded, please confirm this.
Answer: The service area has advised that contracts follow procurement rules and regulations. Contracts are re tendered following Herefordshire Council procurement rules. Where a contracts term expires or value is close to exceeding a new contract tender will be submitted. How this contract is tendered will depend on the contracted value as per the Councils guidelines for procurement.
Please identify any different arrangements for council-operated care homes. An electronic response, preferably in Excel or CSV, would be appreciated.
Documents
This is Herefordshire Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
You can browse our other responses or make a new FOI request.