Payments of Annual Grants - South Wye Community Money Advice Centre / Putson Baptist Church
Case reference FOI2024/01240
Received 19 July 2024
Published 9 August 2024
Last amended 5 September 2024
Request
Response
A:
Putson Baptist Church – Household Support Fund
Grants awarded to provide funding from the Household Support Fund to third party voluntary and community organisations so that vulnerable residents in Herefordshire can access help with essential household bills.
This grant offer is subject to the following specific conditions:
The grant must be fully spent by 30th September 2024 with the following dates for monitoring returns to be provided in a prescribed format, in order to meet the reporting requirements for the DWP:-
1. You will be expected to attend regular meetings with other Third Party Organisations and relevant council staff to share your progress of distribution of the funds and raise any concerns;
2. For the period 01.04.24 – 30.09.24 you will be required to submit monthly spreadsheets detailing distribution of the information to be returned by 14th day of following month. (monitoring form will be based on reporting requirements in Putson Baptist Church – HSF5 – Funding Request spreadsheet);
3. At the end of the project an end of project report must be submitted detailing the impact of the funding provided;
4. The maximum grant is £500 per household subject to the presenting need. In extenuating circumstances this may be increased, but only with the express agreement of Herefordshire Council in writing;
5. The grant is only available for Herefordshire residents;
6. You should make reasonable checks to mitigate the risk that individual households benefit in excess of £500 if they are receiving support from other Third Party Organisations;
7. You will be expected to give advice and support to clients who are continuing to return for funds;
8. You will be expected to keep information up to date on the Talk Community directory about your organisation and the support you are offering to households struggling with essential household bills;
9. It is also your responsibility to comply with the eligibility guidance issued by the Department for Work and Pensions.
Household Support Fund
General Terms & Conditions
1. The deadline for spending your grant is 30th September 2024.
2. Dates for eligible project spend are 1st April 2024 to 30th September 2024.
3. Once the grant acceptance is received we will action the grant payment in full. Herefordshire Council aim to process payment within 7 days and issue a payment letter. A BACS payment will arrive 10 to 14 days later. Eligible expenditure is detailed on the front of the offer letter.
4. It is your responsibility to ensure that you comply with your organisation’s procurement rules and all necessary insurances, licences and permissions are obtained. Herefordshire Council will not take responsibility for any damage or injury caused by any act carried out by a third party. Work must comply with all relevant health and safety legislation and British Standards (BS) or equivalent
5. The project will be required to acknowledge the Department for Work and Pensions or the UK Government in any publicity.
6. Any changes to the project cannot take place without prior agreement in writing from the Talk Community Lead. You must notify the team as soon as practically possible of any changes to: costs, income, timescales, contractors etc.
7. Clawback event. Herefordshire Council reserves the right to require part or all of the grant to be repaid in the following circumstances, but not limited to:
There is substantial change in the nature, scale, costs, ownership or timing of the project, without prior written agreement from Herefordshire Council.
There is unsatisfactory progress towards meeting the outputs specified in the offer letter.
Any information provided in the application form, or other correspondence is found to be substantially incorrect or incomplete.
The applicant fails to comply with any condition in the offer letter.
There is grant unspent by the organisation on the project as at 30.09.2024.
During the life of the project, the grant is used for purposes other than those specified in the application, without the explicit permission of Herefordshire Council.
8. Repayment of Grant
(i) The Grant Recipient acknowledges and agrees that on the occurrence of a Clawback Event, Herefordshire Council will seek repayment of the Grant paid under these Terms and Conditions.
(ii) The Grant Recipient shall upon receipt of a notice from Herefordshire Council requiring repayment of the Grant, or any unspent Grant allowance, paid under these Terms and Conditions, repay all sums required to Herefordshire Council within 15 days of receipt of such notice.
(iii) The liability to meet such demands pursuant to clause (i) and (ii) (the above clauses) shall be enforceable as a contractual debt. Herefordshire Council may require the Grant Recipient to pay interest on any amount repayable under clause (i) which will accrue each day at 4% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0%.
9. The project will be required to acknowledge the Department for Work and Pensions or the UK Government in any publicity.
10. Projects may be used in further publicity generated by Herefordshire Council.
11. Herefordshire Council reserves the right to conduct a monitoring visit to the organisation, giving 10 working days’ notice.
12. Herefordshire Council also reserves the right to ask for audited accounts, which show the expenditure relating to the project.
13. All claims, including any invoices, receipts, bank statements and other documents, created or received by your project must be kept for 6 years from the end of your project. The scheme may be audited during this period.
14. Once the project has been completed, please complete and send your grant report, along with paid invoices and any other evidence requested to: householdsupportfund@herefordshire.gov.uk or by post to Talk Community (Household Support Fund) Herefordshire Council, Plough Lane, Hereford. HR4 0LE. (electronically is preferred)
South Wye Community Money Advice Centre – Talk Community Covid Underspend grant
The Scheme is funded through the Talk Community Covid Underspend as part of our covid recovery plan which is funded by a grant from the Covid-19 Outbreak Management Funds grant from the Department of Health and Social Care
This grant offer is subject to the following specific conditions:
The grant must be fully spent by 31st March 2024 with the following monitoring returns to be provided in a prescribed format:
1. To report quarterly, or at the end of the scheme if your funds are to be spent within 3 months.
2. At the end of the project, we will also require an end of project report, detailing the impact of the funding provided
3. You will be expected to attend monthly meetings with other Covid Underspend grant recipients and relevant council staff to share information, discuss progress and raise issues
Talk Community Covid Underspend Grant 2023/24
General Terms & Conditions
1. Once the project has been completed, please complete and send your grant report, along with paid invoices and any other evidence requested to: householdsupportfund@herefordshire.gov.uk or by post to Talk Community Development Team, Herefordshire Council, Plough Lane, Hereford. HR4 0LE. (electronically is preferred)
2. The deadline for spending your grant is 31.03.24.
3. Dates for eligible project spend are 1.04.23 to 31.03.24.
4. Once the grant acceptance is received we will action the grant payment in full. Herefordshire Council aim to process payment within 7 days and issue a payment letter. A BACS payment will arrive 10 to 14 days later. Eligible expenditure is detailed on the front of the offer letter.
5. It is your responsibility to ensure that you comply with your organisation’s procurement rules and all necessary insurances, licences and permissions are obtained. Herefordshire Council will not take responsibility for any damage or injury caused by any act carried out by a third party. Work must comply with all relevant health and safety legislation and British Standards (BS) or equivalent
6. Any changes to the project cannot take place without prior agreement in writing from the Talk Community Household Support Team. You must notify the team as soon as practically possible of any changes to: costs, income, timescales, contractors etc.
7. Clawback event. Herefordshire Council reserves the right to require part or all of the grant to be repaid in the following circumstances, but not limited to:
There is substantial change in the nature, scale, costs, ownership or timing of the project, without prior written agreement from Herefordshire Council.
There is unsatisfactory progress towards meeting the outputs specified in the offer letter.
Any information provided in the application form, or other correspondence is found to be substantially incorrect or incomplete.
The applicant fails to comply with any condition in the offer letter.
There is grant unspent by the organisation on the project as at 31.03.24.
During the life of the project, the grant is used for purposes other than those specified in the application, without the explicit permission of Herefordshire Council.
8. Repayment of Grant
(i) The Grant Recipient acknowledges and agrees that on the occurrence of a Clawback Event, Herefordshire Council will seek repayment of the Grant paid under these Terms and Conditions.
(ii) The Grant Recipient shall upon receipt of a notice from Herefordshire Council requiring repayment of the Grant, or any unspent Grant allowance, paid under these Terms and Conditions, repay all sums required to Herefordshire Council within 15 days of receipt of such notice.
(iii) The liability to meet such demands pursuant to clause (i) and (ii) (the above clauses) shall be enforceable as a contractual debt. Herefordshire Council may require the Grant Recipient to pay interest on any amount repayable under clause (i) which will accrue each day at 4% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0%.
9. Projects may be used in further publicity generated by Herefordshire Council.
10. Herefordshire Council reserves the right to conduct a monitoring visit to the organisation, giving 10 working days’ notice.
11. Herefordshire Council also reserves the right to ask for audited accounts, which show the expenditure relating to the project.
12. All claims, including any invoices, receipts, bank statements and other documents, created or received by your project must be kept for 6 years from the end of your project. The scheme may be audited during this period.
South Wye Community Money Advice Centre – Talk Community Money Management and Debt Advice grant
This grant offer is subject to the following specific conditions:
1. You will be required to send quarterly monitoring information at the end of each financial quarter.
2. At the end of the project we will require an evaluation report, detailing the impact of the activity funded through this grant.
3. You are encouraged to attend regular meetings of the Talk Community Money Management and Debt Advice Group
Talk Community Money Management and Debt Advice
General Terms & Conditions
1. The project cannot be funded retrospectively, therefore any invoices dated or claims for work undertaken prior to that of the offer letter will be deemed ineligible.
2. Once the grant acceptance is received by the Talk Community Development Team we will action the grant payment. Herefordshire Council aim to process payment within 7 days and issue a payment letter. Payment will be made by BACS.
3. It is your responsibility to ensure that you comply with your organisation’s procurement rules and all necessary insurances, licences and permissions are obtained. Herefordshire Council will not take responsibility for any damage or injury caused by any act carried out by a third party. Work must comply with all relevant health and safety legislation and British Standards (BS) or equivalent
4. You must notify the team as soon as practically possible of any significant changes to: costs, income, timescales, contractors etc.
5. Clawback event. Herefordshire Council reserves the right to withhold any or all of the payments, and/or require part or all of the grant to be repaid if:
The applicant fails to comply with any condition in the offer letter.
During the life of the project, the grant is used for purposes other than those specified in the application.
6. Repayment of Grant
(iv) The Grant Recipient acknowledges and agrees that on the occurrence of a Clawback Event the Council may seek repayment of the Grant paid under these Terms and Conditions.
(v) The Grant Recipient shall upon receipt of a notice from Council requiring repayment of the Grant paid under these Terms and Conditions repay all sums required to Council within 15 days of receipt of such notice.
(vi) The liability to meet such demands pursuant to clause (i) and (ii) (the above clauses) shall be enforceable as a contractual debt. The Council may require the Grant Recipient to pay interest on any amount repayable under clause (i) which will accrue each day at 4% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0%.
7. Projects may be used in further publicity generated by Herefordshire Council.
8. Herefordshire Council reserves the right to ask for audited accounts, which show the expenditure relating to the project.
9. All claims, including any invoices, receipts, bank statements and other documents, created or received by your project must be kept for 6 years from the end of your project. The scheme may be audited during this period.
Documents
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