I am writing to request information under the Freedom of Information Act 2000 regarding the asset and fault management systems currently used within your organisation. The purpose of this request is to better understand the landscape of such systems across government agencies and to explore whether there is potential for efficiency gains and cost savings through system consolidation.
I would be grateful if you could provide the following information:
1) The number of distinct Asset and/or Fault Management Systems currently in use within your organisation? For each identified system, please provide:
a. The name of the supplier or vendor.
b. The functional scope of the system (e.g., facilities, IT assets, infrastructure, etc.).
c. Any features considered to be specialist or specific to the agency’s use case.
d. The approximate number of users.
e. The total contract value (including any extensions or renewals, if applicable).
f. The duration of the contract (initial term and any extension periods).
g. The start and end dates of the contract.
2) Is your organisation actively exploring or open to the idea of consolidating multiple systems into a single platform to achieve cost savings or operational efficiencies?
3) Please provide the contact details (name, role, and email address) of the person best placed to discuss system rationalisation and future procurement opportunities.